Anyway, one of the songs we opened up had some disk allocation issues (I'll post more about this another day) and the guy told me that he wanted to make sure to work it out before he sent it off to be mixed. Here's a good way to make sure that you have a master session that contains ALL your audio files and everything. Once you follow these steps, you can burn a dvd or copy to a hard drive the new session we've created, and rest easy knowing you've included everything and the mix guy won't be calling you asking about this file or that...
1. Make sure your session is all ready to go. All your edits should be made, and any special effects you want might be best printed to an audio track, rather than just relying on plugins.
2. Click FILE > SAVE COPY IN...
These are the options you'll see:

SESSION FORMAT: old versions of ProTools can't open newer session documents. This is where you can save it as a ProTools version 6 session or whatever. Usually, the latest is what you want, since it will include all the features you might be using.
SESSION PARAMETERS: here you can change the type of audio file the session uses, as well as enforcing Mac/PC compatibility. That's always a good idea.
ITEMS TO COPY: the way they appear in the picture below is the safest way to proceed. You pretty much want to copy everything, to be safe. If you don't select to copy all audio files, it will simply create a new session DOCUMENT. The only time this really makes sense is if you need to make a session compatible with an older ProTools system.

That's it! Good luck, and I hope your mix engineer is thankful that I'd show you all how to do this... :)







